Things like only inviting people who need to be there and avoiding scheduling meetings at bad times—like in the middle of a big project—also help. A simple change that has very positive results is to make every meeting optional. Take visible notes and then publish them. Have you told them why you keep changing things? You may opt-out by. Possible items: Quick Variation: Ask people to only find one item. Bring out a few laughs by picking a fun dress code for your next meeting! 6 Expert Tips To Make Meetings More Effective And Engaging 1. 1. Have you asked your team to engage? However, if you're reviewing highly technical data, … Everyone who has done that thing has to hold up their hand in front of the camera! At the start of each meeting, pick a word of the day such as “cucumber.” See who can slip the word into the conversation without others noticing: “I really think that if we cucumber the system with a little extra investment, everything will work much faster.” If you catch someone using the word… yell, “word of the day!” (Bonus: It might also keep the team more focused on what is being said.). A June 2014 study... 3. One effective way to make staff meetings more fun is by engaging all your participants throughout the staff meeting. Oftentimes, it is the only way to catch up with a contractor from the other side of the world. One person asks a question to the group, for example, “Have you ever faked a bad connection to get off a conference call?”. After, ask people to guess what change was made. Stop mid-sentence in an awkward position and hold it. 2. Define a problem that can be solved quickly, assign people to groups of two or three (max). Below are seven simple ideas from my new book where I discuss more than 75 team building activities for remote teams. If you have never played Have You Ever, it’s pretty simple. 2) Word of the day. Once you start with energy, engagement and clarity, you're set up to do something meaningful. Since you put the work into organizing a great meeting, make it interesting with lively interaction, good visuals, or set up your own meeting traditions. It could be as simple as each person taking ten minutes to provide a quick update. Make It Experiential and Hands-On. Of course, it also involves scheduling only as much time as you need. Structure it to achieve the outcome. Piled things under your desk and out of sight to look like your office was cleaner than it was? Meetings are an essential way to bring people together so they can discuss ideas and drive outcomes. We’ve compiled our colleagues’ best strategies on hosting engaging staff meetings. When the leader has a plan and a purpose, the meeting will be more interesting. Keep meetings small if possible: The more people you add to the meeting, the more likely it is to take longer and go off-topic. It doesn’t mean you should avoid large meetings; just be sure that everyone attending has a role to play. Whether you're an employee or entrepreneur, meetings are a way of life. Co-Worker Quizzes. This means: cut the monologues. Regardless if you are the team lead or an individual contributor, try one of the following activities in one of your next meetings. But it isn't. If all your people are working from home, organize a rapid-fire home office scavenger hunt. Employers,... 3. 5. Have a sense of what you’re trying to accomplish and how to do that. Prior to Corporate Escape Artist, I held executive leadership roles in small tech firms as well as Fortune 500 companies including Dell and Sony. It's their responsibility to make sure the meeting runs on track and on time. It could … This includes the obvious—starting and ending on time. 4) Moving troll. Even with the best of intentions and with excellent speaking skills and a flashy slide deck, most people tune out after listening to someone for 10–15 minutes. Set and follow a clearly defined meeting agenda.. Think of this as a non-cheesy icebreaker. Use the following tips to capture your participants’ attention effectively: Share experiences: Relate the agenda of the meeting to staff experiences. Take a screen capture or a photo and keep a team collection of Best Awkward Freezes! With a few tweaks, this typical party game can be a great way to trigger laughs on your virtual team. 75+ Team Building Activities for Remote Teams – Simple Ways to Build Trust, Strengthen Communication, and Laugh Together from Afar. Stopped paying attention then got asked a question and faked your answer? How often should I change things up until I get the engagement I want?' Leaders and team members alike should consider ways to make virtual meetings more meaningful and engaging. A well-prepared meeting can be fascinating and engaging. The trick is to get them all thinking about the same part of the problem in the same way, at the same time and for that you need structure.”. Meetings bring together a whole bunch of people who are thinking about the question at hand differently. Boring, tedious meetings occur when the lead or moderator comes in late, doesn't have an agenda, and wings it. When you feel like people are not paying attention, hold the “Tuned In” sign up to your web cam. Adding an experience pulls attendees out of the daily grind and into an exciting challenge. Your team is there for a reason. © 2020 Forbes Media LLC. Try to make a meeting special; People tend to like a bit of variety in life, and meetings are no different. The bad news, says Howard Tiersky, is that leading virtual meetings requires a skillset … If others can make do with a summary or recap from their managers, then go this route. With this new reality comes the need to start making these meetups more meaningful and fun. What’s more, thanks to online meetings, companies are able to cut travel costs by 30%. 3. Most of the time, they say no.". Here are five ways to improve employee engagement in meetings and create a space within which it is safe to speak up: Before each meeting, consider each topic and who you would like to hear from on the subject. With COVID-19 here for the unforeseeable future, businesses are rethinking everything. Turn this sad reality into a game by trying to fool each other into thinking you’re frozen. Whereas if you have everybody showing up to something that is called, “Brainstorm 5-year Plan” that's a different event. When it comes to building relationships with your team, a little fun goes a long way. With more companies adopting flexible work-from-home policies, virtual meetings are quickly becoming a norm. Give their staff meeting ideas a shot at your work, and let us know how it went on Twitter via @polleverywhere. Did your coworker’s screen freeze in an awkward position? Start with a bang by showing an interesting clip, asking for a show of hands, telling a story,... 2. Tip #2 Make video a must. 10 Killer Tips to Run Effective Monthly Team Meetings that Engage Employees 1. According to Elise Keith, CEO of Lucid Meetings and author of Where the Action Is, less than 25% of managers receive any training on meetings. As the founder of Corporate Escape Artist, I made the leap to entrepreneurship after a successful 25-year corporate career and have never looked back. Spend the first few minutes making sure every person who's in the room says something. David Politi, Designer 1. 1. Here are seven simple ideas to make your next video call more fun. 6) Tuned in. Structure it to achieve the outcome. It is hard to have a video call go without someone’s screen freezing in an awkward position. If you can't state why people are there and what you're meant to achieve, then you shouldn't hold a meeting. Job and life advice for young professionals. 10 ways to make your team meetings more engaging 1. Keith says, "when I go out and speak, I'll invariably get a question from a leader who is trying to make her meetings more engaging. … If someone says, “Looks like John is frozen”— that is a point for you! The good news is, platforms like Zoom and Google Hangouts make it easy to hold these meetings. Boring meetings are tough to sit through. 5 Simple Ways to Get Employees More Engaged Most often just issuing a paycheck is not enough to get employees really excited about their work. If you don't have meeting records and you're not sharing them somewhere, you can't make meetings optional. Have a sense of what you’re trying to accomplish and how to do that. 3) Home office scavenger hunt. The Japanese work culture has successfully practiced the idea of workplace exercise for decades. To create an interactive meeting environment, set the tone from the get-go with an engaging activity. Position your camera or laptop at face/shoulder-level looking forward. To keep people more engaged, it's a good idea to assign meeting roles to your participants. That’s because many meetings are unproductive, and most managers aren’t prepared to run an effective meeting. First, make sure you actually need to hold a virtual meeting. See who can spot the change. End in a potluck, birthday celebration or other fun event – we usually do our meetings at 11:00 am and end with a potluck for lunch or a birthday party in the break room. 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